Payment ledger entries track amounts owed by customers (AR) and owed to suppliers (AP) at the party level. They are created when invoices submit and when payments allocate.
Open Accounting → Payment Ledger Entries.
What you see
| Column | Description |
|---|---|
| Date | Transaction date |
| Party | Customer or supplier |
| Amount | Signed movement on the party balance |
| Voucher | Source invoice or payment |
| Against voucher | Invoice a payment settled |
Filters
- Party type - customer or supplier
- Party - specific customer or supplier
- Voucher ID - lines from one document
How entries are created
| Event | Payment ledger effect |
|---|---|
| Sales invoice submitted | Customer owes grand total |
| Purchase invoice submitted | You owe supplier grand total |
| Payment received (allocated) | Reduces customer balance |
| Payment made (allocated) | Reduces supplier balance |
| Journal with party line | Adjusts party balance |
When to use this page
Use this when you need a transaction history for one customer or supplier - every invoice and payment that moved their balance.
For current outstanding totals only, use Payment Ledger.
Related
Last updated on